Healthcare IT Services and Security
With as many regulations as the healthcare industry has over how data is stored, shared, and accessed, many small practices find it difficult to keep up. There are a variety of information technology solutions for healthcare available to help your organization maintain quality health care with careful, consistent attention to communication.
We Know Health Information Technology
Ontech Systems understands how important it is to have secure and stable health information technology when it comes to the sensitive nature of patient data and HIPAA compliance.
From VOIP business phone systems to HIPAA compliance, data backup and recovery, or cyber security, we can help your business processes and practices become more efficient.
Our goal through healthcare IT consulting is to help your practice operate more efficiently, remain HIPAA compliant, and become more competitive within the healthcare market.
HIPAA Compliance Safeguards
Do you have antivirus installed on computers throughout your organization? Is your network secure and limited to those who require access? Is your data backed up and encrypted?
Can you prove it?
When it comes to HIPAA enforcement, it’s one thing to know you have these safeguards in place, but another to prove it. HIPAA compliance requires substantial paperwork.
If you are unsure how to document and define your policies and procedures, Ontech is here to help. We can help you understand what you might be missing and find solutions to fill in any gaps.
HIPAA Compliance Solutions
Unsure if You Are HIPAA Compliant?
If you would like to set up a vulnerability assessment, security risk analysis, privacy assessment, or get assistance with meeting the objectives of HIPAA, call (262) 522-8560, or send a request online.
How To Lower Your Risk
Conduct Regular Security/Vulnerability Assessments
Once these weaknesses are identified solutions can be implemented to keep your network and data secure and prevent a HIPAA violation from occurring.
Conduct an HIPAA Security Risk Analysis
A HIPAA security risk analysis takes a broad look at HIPAA compliance within your organization and is a necessary step toward identifying risks and moving toward compliance.
From HIPAA privacy compliance assessments to technical vulnerability assessments, no two organizations are alike.
Implement a Risk Management Plan and Procedures
Data Backup Best Practices
Between HIPAA compliance and patient privacy concerns, it’s critical to have proper data backup systems in place for your offsite healthcare data security. To ensure that your organization is in compliance and avoid getting hit with crippling fines, Ontech is here to help you stay on top of these best practices.
Keep Enough Backups
It’s best to keep backups as long as needed. Hourly backups can be consolidated into weekly and weekly into monthly, etc. This way, you can always access data – from any point in time – whenever you need it.
Backup Data Offsite
To ensure your data is secure and HIPAA compliant, data backups must take place offsite and be replicated to at least one other location. Tape backups alone are unreliable and won’t keep your practice HIPAA compliant. Your data needs to be encrypted to ANSI standards and tape or disk-based backups are unencrypted and can easily be tampered with or moved.
Cloud based offsite data backup, while once costly and out of reach for most practices, now offers backup solutions that even the smallest medical practices can afford.
Ensure Your Backup is Working
This is especially important, as HIPAA requires that your data not only be recoverable, but also viewable at the “granular” level. You must be able to restore individual messages and documents rather than an incomplete summary of records.
Therefore, it is critical that you test your backup periodically to ensure you can actually restore all your data.
Have Formal Documentation Outlining Your Data Backup and Recovery Process
While formal documentation of a data backup and recovery process is a HIPAA requirement, their wording is vague. However, the outcome is clear that as a business owner, your compliant data backup plan must be on paper – and you must follow it.
HIPAA authorities also require that you periodically test your plan of action – and document it. Detailed reporting on your backups should be generated regularly.
Request a No-Obligation, Free Network Discovery
If you’re already overwhelmed by your current day-to-day responsibilities and are unsure if your office is following best practices, request a free, no-obligation Network Discovery.
Through our network discovery, one of our qualified, professional techs will evaluate the data backup process and policies your Milwaukee area medical practice currently has in place.
We’ll offer ways to ensure your practice remains in compliance and answer all your data backup and technical questions.
“The most responsive, knowledgeable, and efficient IT systems company we have worked with. Ontech set our clinics up with a great system for moving forward with the ever changing healthcare environment and have given excellent support for every aspect of our IT platform. Thank you Ontech!!”
– JC, The Bridge Health Clinics & Research Centers, Inc.
Ready to Talk To A Healthcare IT Specialist?
A quick 10-minute call is all it takes to see if we’re a good fit. If we aren’t for whatever reason, we’ll point you in the right direction.