Healthcare IT Services and Security

With as many regulations as the healthcare industry has over how data is stored, shared, and accessed, many small practices find it difficult to keep up. There are a variety of information technology solutions for healthcare available to help your organization maintain quality health care with careful, consistent attention to communication.

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HIPAA Compliance

Ensure your organization’s health information technology is up to HIPAA standards.

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Risk Management

Learn what you can do to mitigate your risk of network and information breaches.

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Data Backup

Get the solutions to ensure that your vital information is backed up and protected.

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Network Discovery

Learn where your network’s weak points are and find solutions with a free network discovery.

We Know Health Information Technology

Ontech Systems understands how important it is to have secure and stable health information technology when it comes to the sensitive nature of patient data and HIPAA compliance.

From VOIP business phone systems to HIPAA compliance, data backup and recovery, or cyber security, we can help your business processes and practices become more efficient.

Our goal through healthcare IT consulting is to help your practice operate more efficiently, remain HIPAA compliant, and become more competitive within the healthcare market.

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HIPAA Compliance Safeguards

Do you have antivirus installed on computers throughout your organization? Is your network secure and limited to those who require access? Is your data backed up and encrypted?

Can you prove it?

When it comes to HIPAA enforcement, it’s one thing to know you have these safeguards in place, but another to prove it. HIPAA compliance requires substantial paperwork.

If you are unsure how to document and define your policies and procedures, Ontech is here to help. We can help you understand what you might be missing and find solutions to fill in any gaps.

HIPAA Compliance Solutions

Ontech can help insure that your health information technology is compliant and up to date by helping you implement HIPAA compliant solutions including:

Unsure if You Are HIPAA Compliant?

If you would like to set up a vulnerability assessment, security risk analysis, privacy assessment, or get assistance with meeting the objectives of HIPAA, call (262) 522-8560, or send a request online.

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Contact Information

Ontech Systems


Appleton Ave
Menomonee Falls, WI 53051
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How To Lower Your Risk

Don’t wait for an emergency. plan head.

There’s no denying HIPAA compliance is complex and achieving it requires a significant amount of documentation and technical know-how. But you don’t have to navigate the road alone, contact Ontech today to help.

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Conduct Regular Security/Vulnerability Assessments

The best way to identify security flaws is by conducting a vulnerability assessment designed to pinpoint security loopholes lurking in your network.

Once these weaknesses are identified solutions can be implemented to keep your network and data secure and prevent a HIPAA violation from occurring.

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Conduct an HIPAA Security Risk Analysis

A HIPAA security risk analysis takes a broad look at HIPAA compliance within your organization and is a necessary step toward identifying risks and moving toward compliance.

From HIPAA privacy compliance assessments to technical vulnerability assessments, no two organizations are alike.

risk assessment plan

Implement a Risk Management Plan and Procedures

In light of risks and vulnerabilities identified during a risk analysis, a risk management plan (RMP) establishes policy for risk analysis and management of electronic protected health information (ePHI). It also helps identify the vulnerabilities of data flow within your organization so you can close any security gaps as necessary.

Data Backup Best Practices

Between HIPAA compliance and patient privacy concerns, it’s critical to have proper data backup systems in place for your offsite healthcare data security. To ensure that your organization is in compliance and avoid getting hit with crippling fines, Ontech is here to help you stay on top of these best practices.

Keep Enough Backups

HIPAA describes its data backup requirement as “Retrievable exact copies of electronic protected health information”. In other words, what they want is archiving and accessibility. In the event of a disaster, your PHI must be backed up securely and it must be easily restored.

It’s best to keep backups as long as needed. Hourly backups can be consolidated into weekly and weekly into monthly, etc. This way, you can always access data – from any point in time – whenever you need it.

Backup Data Offsite

To ensure your data is secure and HIPAA compliant, data backups must take place offsite and be replicated to at least one other location. Tape backups alone are unreliable and won’t keep your practice HIPAA compliant. Your data needs to be encrypted to ANSI standards and tape or disk-based backups are unencrypted and can easily be tampered with or moved.

Cloud based offsite data backup, while once costly and out of reach for most practices, now offers backup solutions that even the smallest medical practices can afford.

Ensure Your Backup is Working

This is especially important, as HIPAA requires that your data not only be recoverable, but also viewable at the “granular” level. You must be able to restore individual messages and documents rather than an incomplete summary of records.

Therefore, it is critical that you test your backup periodically to ensure you can actually restore all your data.

Backup Everything
In addition to practice management data, you also need to be backing up accounting data, documents, emails, spreadsheets and correspondence. If this data is isolated on PC’s around the office, you need to re-evaluate the data backup and business continuity process you currently have in place.
Have Formal Documentation Outlining Your Data Backup and Recovery Process

While formal documentation of a data backup and recovery process is a HIPAA requirement, their wording is vague. However, the outcome is clear that as a business owner, your compliant data backup plan must be on paper – and you must follow it.

HIPAA authorities also require that you periodically test your plan of action – and document it. Detailed reporting on your backups should be generated regularly.

Request a No-Obligation, Free Network Discovery

If you’re already overwhelmed by your current day-to-day responsibilities and are unsure if your office is following best practices, request a free, no-obligation Network Discovery.

Through our network discovery, one of our qualified, professional techs will evaluate the data backup process and policies your Milwaukee area medical practice currently has in place.

We’ll offer ways to ensure your practice remains in compliance and answer all your data backup and technical questions.

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“The most responsive, knowledgeable, and efficient IT systems company we have worked with. Ontech set our clinics up with a great system for moving forward with the ever changing healthcare environment and have given excellent support for every aspect of our IT platform. Thank you Ontech!!”

– JC, The Bridge Health Clinics & Research Centers, Inc.
Milwaukee, WI

Ready to Talk To A Healthcare IT Specialist?

A quick 10-minute call is all it takes to see if we’re a good fit.  If we aren’t for whatever reason, we’ll point you in the right direction.

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Ontech Systems, Inc

Ontech Systems, Inc.
N85W16186 Appleton Ave
Menomonee Falls, WI 53051

Hours: M-F 8am-5pm

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